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Sectional Title and HOA Management

We understand that property is a very personal asset and requires effective day to day, financial and statutory management. Propnet offers the full scope of professional property management services for sectional title schemes and home owners associations.  Each property in our portfolio is managed by a dedicated team member who will get to know your property inside-out.

Propnet is registered with the Estate Agency Affairs Board (EAAB).

Summary of services:

Secretarial and Advisory Services

  • Preparation and circulation of notices, agendas and proxies for the Annual General Meeting
  • Arranging, attending and taking minutes for Trustee Meetings (4 x per year)
  • Maintenance of statutory and permanent records
  • Preparation and mailing of correspondence
  • Implementation of management and conduct rules
  • Advise Trustees on regulatory matters including special general meetings, quorum, power of attorney, voting rights and special levies (where applicable)

Administrative and Financial Management

  • Management of the entity bank account
  • Monthly financial reporting (full set of accounts)
  • Billing distribution and collection of payments relating to levy statements
  • Payment of and accounting for approved expenses and insurance premiums
  • Annual audit file preparation
  • Preparation of the Annual Budget
  • Liaising with attorneys appointed to manage legal collections (when applicable)
  • Preparation and issuing of Clearance Certificates

Maintenance and Repairs

  • Management of matters pertaining to the building and common areas
  • Obtain quotations for maintenance work
  • Liaise with security contractors
  • Liaison with maintenance and building contractors
  • Payment of contractors on trustee approval (all amounts up to R5,000 can be paid without written trustee approval)

Insurance Services

  • Assist Trustees to assess replacement values (inclusive of quotations, implementation and administration
  • Organising evaluations
  • Claims management

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